Dublin Team

We had a great meeting last Sunday, after the Sunday programme, where we invited a few of our most active members to participate in forming a team that will look after the day to day running of the centre. All the arrangements we made are somewhat provisional as things will change once the temple reopens next year but we all agreed that starting now will give us the chance to get comfortable at doing what needs to be done so we can aim for a higher level of service to temple visitors once work is complete.

Here is a review of the meeting:

ATTENDEES

Balaji, Egor, Eshwar, Janmastami, Magda, Nidhish, Praveena

OVERVIEW

- Four distinct but complimentary departments are to be set up within
ISKCON Dublin:
 - Patron Department
 - Guest Care Department
 - Records Department
 - Cleanliness Department
- Manager's are sought for each of these roles, all roles are to be
assigned on a provisional basis subject to continual review and in
particular a review when the centre reopens when the nature of these
departments and their needs may change.

PATRON DEPARTMENT

- The Patron Department exists to attend to the needs of both existing
and future donors whether they contribute money, time and/or something
else of value as well as to encourage others to contribute within
their means to ISKCON Dublin's activities. This department will seek
acceptable ways to promote this contribution and implement them, and
in particular the direct debit patron programme will be promoted.
- It was resolved that Nidhish Prabhu (volunteered, supported by
Janmastami, seconded by Eshwar) take on the role of manager of this
department.

GUEST CARE DEPARTMENT

- The Guest Care Department exists to ensure that all visitors to the
centre receive a suitably high and consistent standard of welcome and
that their needs are met. This includes ensuring that they are
greeted, provided with further information in accordance with their
needs (first time visitor, from another yatra etc) and that their
details are recorded in the new guest book so that they can be stayed
in contact with even if they do not visit often.
- It was resolved that Magda Mataji (volunteered, supported by
Janmastami, seconded by Praveena) take on the role of manager of this
department.
- Praveena Mataji and Egor Prabhu volunteered to assist in this role.

RECORDS DEPARTMENT

- The Records Department exists to keep track of the various databases
of ISKCON Dublin - financial details and contact information - and to
make this information available to various other departments such as
the Patron Department and Guest Care Department for the purposes of
keeping in touch with contacts as well as statistical analysis. A
central database with multiple user access is to be established for
this department and the guest book will be regularly updated to this
computerised database.
- It was resolved that Praveena Mataji (volunteered, supported by
Janmastami, seconded by Egor) take on the role of manager of this
department. This role will be held by her in addition to her existing
role of Treasurer.

CLEANLINESS DEPARTMENT

- The Cleanliness Department's purpose is to ensure the order, safety
and cleanliness of all public parts of the temple building and their
contents such as furniture and mats as well as to implement waste
disposal. Initially this department also includes care of the altar
area, although this will become a separate department upon reopening.
- It was resolved that Eshwar Prabhu (volunteered, supported by
Janmastami, seconded by Balaji) take on the role of manager of this
department.

MAINTENANCE DEPARTMENT

- John Prabhu, who was unable to make it to the team meeting, later
volunteered to become manager of the Maintenance Department. This was
supported by Janmastami.
- The Maintenance Department exists to ensure the safe working order
of the temple building, equipment and facilities and their upkeep.